Enterprise Trust & Compliance
Commercial Data Privacy & Safeguarding Standards
At EAYS Electrics, we prioritize strict confidentiality and rigorous data security for our global commercial partners, resort operators, industrial buyers, and fleet distributors. This Privacy Policy outlines how we handle commercial inquiry data, OEM technical specifications, CAD drawings, and international transaction records during business operations.
01. Information We Collect
To evaluate procurement requirements, formulate engineering blueprints, issue proforma invoices, and coordinate international shipping, EAYS Electrics collects the following business data:
- Corporate & Contact Identity: Company name, purchasing officer title, corporate email address, telephone numbers, and physical facility locations.
- Fleet Engineering Specifications: Custom vehicle seating layouts, chassis galvanization requirements, battery chemistry choices (LiFePO4 vs. Lead-Acid), gradient profiles, branding artwork, and custom enclosure specifications.
- Shipping & Customs Data: Destination port specifications, container packing preferences, import license documentation details, and regional compliance standards.
- Technical Telemetry: Non-sensitive server analytics, IP addresses, and essential functional session cookies strictly used for network security and technical platform stability.
02. How We Use Commercial Data
Commercial information provided to EAYS Electrics is processed strictly for legitimate operational and engineering fulfillment purposes:
- Formulating commercial proposals, technical drawing sign-offs, and custom vehicle production schedules.
- Executing international trade documentation, container booking manifests, and bill of lading paperwork.
- Fulfilling on-site warranty obligations, delivering replacement spare parts, and offering remote technical diagnostic assistance.
- Ensuring full compliance with international anti-fraud laws, export controls, and statutory taxation mandates.
03. Intellectual Property & Non-Disclosure Protections
EAYS Electrics enforces strict non-disclosure safeguards. All custom OEM/ODM design concepts, resort logo vector files, specialized cargo deck modifications, and negotiated contract terms remain strictly confidential.
We never sell, lease, trade, or expose commercial client records to unauthorized third-party brokers or external marketing lists. Information is shared only with verified logistics partners, port customs agents, and financial institutions directly necessary to execute fleet delivery.
04. Technical & Infrastructure Security Protocols
We implement comprehensive enterprise-grade cybersecurity controls to protect commercial files against unauthorized access, loss, or alteration:
SSL/TLS Encryption
End-to-end data encryption for all electronic communications and inquiry submissions.
Restricted Cloud Access
Engineering files and CAD specs stored on isolated, role-permissioned cloud infrastructure.
Internal Audits
Regular system integrity reviews and rigorous data governance protocols.
05. Data Retention & International Compliance
In accordance with international commercial legalities and India's Digital Personal Data Protection (DPDP) Act framework:
- Procurement Inquiries: Retained for up to 24 months to assist ongoing technical planning and fleet expansion updates.
- Commercial Invoices & Customs Documents: Maintained for 8 years to fulfill legal tax, export control, and audit mandates.
- Warranty & Service History: Kept throughout the active operational lifespan of the delivered fleet units.
06. Overseas Buyer Rights & Grievance Contacts
Global procurement managers and corporate representatives hold full rights to verify, update, or request erasure of company contact profiles from our commercial database. For legal queries regarding data governance or contract privacy, please contact our compliance desk:
Compliance & Data Governance Office
Entity: EAYS Electrics India
Address: Industrial Zone, Bhiwani, Haryana 127306, India
Official Email: [email protected]
Direct Line: +91 8800617758
